Client Resources

If you are interested in any of these areas, please contact Flex-Pay for more information.

Affordable Care Act
Please click the links for valuable information regarding the Affordable Care Act, how it may affect your business and Flex-Pay software tools and solutions to assist your company.

Flex-Pay ACA Solutions
Flex-Clock Swipeclock ACA Report
Form to Assist in Documenting and Determining Applicable Large Employer Status for ACA
ACA Newsletter 1 - Are you an Applicable Large Employer?

Flex-Pay's Client Newsletters
Please read your monthly Newsletters which contain vital information that may affect your payroll or your business.

January 2013
February 2013
March 2013
April 2013
May 2013

Flex-Pay's I-9 Solution
An internet program to help you with electronic I-9 and E-Verify compliance with just one login.

Demonstration Video
Training Video #1 - Using the Dashboard
Training Video #2 - Processing the I-9
Training Video #3 - EVerify on the I-9 Solution

Flex-Pay Holiday Schedule
Flex-Pay's hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. ET. Our office is closed on the following Federal holidays so please remember to submit your payroll early during these weeks to ensure prompt delivery of your payroll.

January 1, 2013
May 27, 2013
July 4, 2013
September 2, 2013
November 28, 2013
Note: On November 29, 2013, Flex-Pay will be closed and will not send a bank file.
December 25, 2013

Please note that the dates listed below are also Federal holidays. Flex-Pay will be open, but a bank file will not occur on the following dates. If you have employees with direct deposit, consider the timing of your submission of payroll to Flex-Pay. Please contact your Payroll Specialist in advance to coordinate your payroll check date and delivery.

January 1, 2013
January 21, 2013
February 18, 2013
October 14, 2013
November 11, 2013

Contact your Payroll Specialist if these days cause significant scheduling issues for your company. We appreciate your business and will do our best to accommodate you.

Forms for Current Clients

Conversion Chart for an Hour of Time: Provide your employee's time as hundredths of an hour (ex: 40 hours and 15 minutes = 40.25 hours). Use this conversion chart to expedite your time calculations.
Convert Clock Time to Time Entry (Excel File) - Use this helpful spreadsheet to enter your employee's start and finish time to calculate their hours for entry into our payroll system.
Bonus Check Payroll Request Form: Please complete this form and email or fax it to your Payroll Specialist for Bonus payrolls.
Spanish Employee Setup Worksheet: For our Spanish speaking clients, please complete this form and fax it to your Customer Service Representative at fax: 336.773.1055.
Change Bank Account

Section 125 Plan

For clients using Flex-Pay's Flexible Spending Account (employer and/or employee funded), utilize the following forms:

Participant Enrollment Form

Reimbursement Claim Form

Section 132 Plan

Parking and Transportation Enrollment Form

Parking and Transportation Claim Form

Section 105 Plan

HRA Reimbursement Claim Form I (Form requires an Explanation of Benefits (EOB) to be attached)

HRA Reimbursement Claim Form II (Form does not require EOB and can be used for health insurance premiums)